Class 9 IT Unit 3 Digital Documentation questions answers

Class 9 IT Unit 3 Digital Documentation questions answers

Dear students, here Class 9 IT Unit 3 Digital Documentation questions answers are given in a very simple language taking the reference of the book Domestic Data Entry Operator published by NCERT.

D. Short answer questions (50 words)

1. In a document all the occurrences of word “this” have to be changed to ” these”. Which option is suitable for this and what is the shortcut command used for it ?

Ans: Find and Replace option is suitable for this.

The shortcut command used for it is ctrl + h

2. Which two documents are essential for mail merge ?

Ans: The Two documents are essential for mail merge are Main Document and Data Source.

3. Explain the concept of Word Processing.

Ans: Word Processing is the use of computer software to enter, edit, format, store, retrieve and print the document. The document can be a letter, notice, report, business correspondance etc.

4. List the various software available for word processing.

Ans: The various software available for word processing are-

i. MS Word

ii. LibreOffice Writer

iii. OpenOffice Writer

iv. Google Docs

5. Write difference between a text editor and a word processor software. Write the name of any text editor or

word processor available in market.

Ans: The differences between a word processor and a text editor are as follows-

i. In a word processor, we can enter, edit and format text whereas in a text editor, we can enter and edit only. We can not format.

ii. In a word processor, we can insert table, picture, chart etc. but a text editor does not allow us to insert such objects.

One of the Text editors available in market is Notepad and Word Processors is MS Word.

6. List the various components of LibreOffice suite. Explain each component in one line.

Ans: The various components of LibreOffice Suite are-

i. Writer (Word Processor)

ii. Calc (Spreadsheet)

iii. Impress (Presentation)

iv. Base (Database)

v. Draw (Graphics Editor or Drawing Program)

i. Writer : It is used to create, edit and format text documents such as letters, applications, reports, articles etc.

ii. Calc : It is used to store data in tabular form and to perform various mathematical operations.

iii. Impress : It is used to store information on a particular topic in the form of slides where audio, video, image, chart can be inserted.

iv. Base : It is used to create and manage database where data are stored in the form of tables.

v. Draw : It is used for drawing various types of objects.

7. Compare the features of manual typewriter, electronic typewriter and word processing software.

Ans: The features of manual typewriter, electronic typewriter and word processing software are –

Manual Typewriter	Electronic Typewriter	Word Processing Software
i. After typing, no changes can be done.	i. After typing, minor changes can be made.	i. After typing. all types of changes can be done.
ii. Manual Typewriter is a hardware.	ii. Electronic typewriter is a hardware.	ii. Word Processor is a software.
iii. There is no screen to display contents.	iii. Here, the screen size is vey small to display contents.	iii. Here, the screen size is big enough to accomodate contents.

8. Explain the different views to display a document.

Ans: The different views to display a document are-

i. Normal view : This is the default view. It displays the document as it will look when printed. We can see page margins, page breaks, header and footer

ii. Web view : It shows the document as one continuous page. We can not see page margins, page breaks and header and footer in the document. It is useful to write contents for websites. It shows the look of the document when it is published on Internet.

iii. Full screen : It expands the document to fill the whole screen. It hides menus, status bar.